Automated Key Management for Cities and Municipalities
Centralize municipal key management into one secure system. Automate access to public spaces and ensure efficient resource allocation by shifting focus from manual routines to specialist work.
A solution trusted by forward-thinking cities and public administrations
CHALLENGES
The Hidden Costs of Municipal Key Management
Inadequate Transparency and Traceability
When existing solutions are fragmented or lack essential features, a comprehensive real-time overview of the entire municipality is lost. This compromises the security of public spaces when reliable data on actual key holders is missing.
Real-time Overview and Full History
- A digital key register shows exactly who holds which key at any given moment. A complete usage history eliminates guesswork and makes the security management of facilities transparent.
Time-Consuming Manual Operations
Municipal staff spend a vast amount of time issuing and receiving keys. Continuous coordination ties employees to service desks instead of allowing them to focus on specialist tasks.
Seamless Handovers and 24/7 Service
- Ease the pressure on service desks by preparing handovers in advance. Smart key automats eliminate queues and enable fully self-service pickup and return around the clock—independent of staff schedules.
Unreturned and Overdue Keys
When employees, substitutes, or external service providers fail to return keys on time, security risks increase. Meanwhile, the constant manual tracking and investigation of missing keys create significant hidden costs.
Automated Return Monitoring
- Automated reminders and comprehensive log data help resolve missing key situations faster, reducing manual investigation work and expensive lock re-keying costs.
COMPREHENSIVE SOLUTION
All Municipal Keys Managed in One Place
Forget scattered data and manual tracking. LivionKey combines digital management and physical handovers into one seamless system.
Centralized Digital Key Register
Move your entire municipality's key management to one secure cloud service. Manage contractors, staff, and facility bookers in a single view.
Smart Automats for All Keys
No need to replace existing locks. Key automats securely store and issue traditional mechanical keys, access tags, and smart keys 24/7.
Integrate with Existing Systems
Connect LivionKey directly to your municipality’s facility booking, property management, or HR systems. Automate repetitive routines, such as weekend sports facility access, from start to finish without manual work.
USE CASES
How the System Serves Different Municipal Stakeholders
Contractor and Maintenance Access
Issue time-limited PIN codes to external partners. Enable 24/7 self-service key pickup and return without the need for manual scheduling.
Staff and Shift Work Management
Automate daily key handovers for staff. Speed up the start of shifts and ensure that responsible persons are always identified without manual logging.
Digital Logging for Service Desks
Digitize key management at service points. Manage manual handovers electronically in exceptional cases while maintaining a unified overview in the same system.
SAVINGS CALCULATOR
Calculate Taxpayer Savings
Enter an estimate of your monthly key handovers and see immediately how much automating routines can free up municipal resources for other work.
Estimated Annual Savings
€4,904
Payback Period
Calculations are based on average assumptions. Estimates assume one manual key event takes 15 minutes of labor and resolving a missing key takes 20 minutes. Labor cost is estimated at €30/h. For external partners, saved travel and waiting time are included.
Modernize Your Key Management
Automate manual routines, improve security, and free up staff time for where it is needed most.