# Automated key management for mobile and flexible work.

Forget manual handovers, lost keys, and administrative burden. Ensure employees and substitutes get the right keys 24/7 – and most importantly, that they are returned at the end of the shift or employment.

## Metadata
- **Language:** en
- **Source page:** https://livionkey.com/solutions/staff-key-management
- **Markdown endpoint:** https://livionkey.com/solutions/staff-key-management.md

## Content
## route
- **slug:** staff-key-management
## navigation
- **menu:** solutions
- **group:** default
- **label:** Staff and Substitute Key Management
- **description:** Automated key management for employees, substitutes, and temporary staff.
- **order:** 35
## navbar
- **origin:** Solutions
- **interest:** Key Management for Staff and Shift Work
## hero
- **title:** Automated key management for mobile and flexible work.
- **description:** Forget manual handovers, lost keys, and administrative burden. Ensure employees and substitutes get the right keys 24/7 – and most importantly, that they are returned at the end of the shift or employment.
- **secondary Button:** Calculate Your Savings
- **image Alt:** LivionKey automat for handing over keys to employees and shifts
## journey
- **title:** Automated Key Management Process
- **description:** Ensure the secure circulation of keys from the employee's first day to the end of their contract.
### steps
#### step1
- **title:** Grant key retrieval rights
- **description:** Administrators determine who can retrieve which physical key from the automat. With HR integration, employee data and employment start and end dates are transferred to the system automatically, speeding up the creation of key contracts.
#### step2
- **title:** Key Retrieval
- **description:** At the start of their shift, the employee authenticates at the LivionKey automat (with a PIN code or web app) and retrieves their assigned key.
#### step3
- **title:** Key Return
- **description:** At the end of the shift or employment contract, the key is returned to the automat. The system logs the return immediately and updates the key status in real time.
#### step4
- **title:** Monitoring and Automatic Reminders
- **description:** The system reminds the employee about the return in advance and continues to send reminders until the key is returned. The administrator can view the situation in real time and subscribe to alerts for missing keys directly via email or phone.
## stack
### items
#### software
- **eyebrow:** Daily Routines
- **title:** Effortless handovers and returns
- **description:** Stop calling after keys. With LivionKey, staff retrieve physical keys in the morning and return them to the automat at the end of the workday. The system monitors events on your behalf and keeps key status visible at all times.
#### display
- **eyebrow:** Employment Lifecycle
- **title:** Smooth onboarding and secure offboarding
- **description:** Stop manual data entry and physical key handovers. Thanks to HR integration, key contracts are tied directly to the duration of employment. Keys wait in the automat 24/7, and the system automatically monitors their return when a contract ends.
#### automats
- **eyebrow:** Substitutes and Temporary Staff
- **title:** Automated temporary keys 24/7
- **description:** Free your staff from being on standby for key handovers. Grant key access only for the duration of a shift, allowing keys to be retrieved from the automat 24/7. The system monitors returns on your behalf.
## industries
- **title:** Who is automated key management designed for?
- **description:** LivionKey is the optimal solution for organizations that employ a large and constantly changing group of workers, and want to combine secure key control with a flexible 24/7 everyday routine.
### items
#### healthcare
- **badge:** Healthcare
- **title:** Healthcare and Social Services
- **description:** Effortlessly manage keys for nurses, substitutes, and gig workers without tying up the working hours of supervisors or administration.
- **cta:** View Industry Page
#### municipalities
- **badge:** Cities and Municipalities
- **title:** Cities and Municipalities
- **description:** Automate key management for a large and constantly changing substitute, cleaning, and maintenance staff. Ensure keys are always returned when employment ends.
- **cta:** View Industry Page
## calculator
- **title:** Calculate Your Savings
- **description:** Try the calculator and find out your organization's savings. When manual workflows and the costs of lost keys are eliminated, the system typically pays for itself in less than a year.
### operations
- **label:** Monthly Key Handovers
- **unit:** handovers / mo
### results
- **yearly Savings Label:** Estimated Annual Savings
- **roi Payback Label:** Payback Period
- **disclaimer:** The calculation is indicative and based on industry averages. It assumes an administrative cost of €30/h. Manual key processing is estimated to take 15 minutes, and searching for a lost key 20 minutes per case. In addition, it is assumed that 5% of returns are delayed.
- **cta:** Request Your Personalized Savings Estimate
### modal
- **title:** Where should we send your detailed savings estimate?
- **description:** Enter your work email address, and we will send this calculation and a more detailed savings breakdown directly to your inbox.
- **email Label:** Work Email
- **email Placeholder:** name@company.com
- **email Invalid:** Please enter a valid work email address.
- **generic Error:** Something went wrong. Please try again.
- **submit:** Send Calculation
- **submit Pending:** Sending...
- **cancel:** Cancel
- **close:** Back to Calculator
- **success Title:** Calculation Sent!
- **success Description:** Your personalized savings breakdown is on its way. Please check your inbox.
### report Email
- **subject:** LivionKey Savings Estimate: Save {{annualEfficiency}} annually
- **greeting:** Hi,
- **intro:** Here is the calculation you requested on how much automating key handovers for staff and shift workers with LivionKey can save you.
- **based On Input:** Based on the information you provided
- **projected Savings:** The estimated annual savings generated by the LivionKey system are
- **numbers Title:** Numbers behind the estimate:
- **assumption Note:** Note: The estimate is based on typical manual handover work, investigating missing keys, and waiting costs for external operators.
- **uniqueness:** The calculation uses industry averages. Since every property operates uniquely, we are happy to calculate the exact savings using your own metrics.
- **reply Cta:** Reply directly to this email, and let's see together how LivionKey fits into your everyday processes.
- **closing:** Best regards,
- **sender Name:** Livion Sales Team
- **website Text:** www.livionkey.com
- **website Url:** https://www.livionkey.com
- **less Than One Year:** < 1 year
- **year Unit:** year
- **years Unit:** years
## cta
- **title:** Stop Hunting for Lost Keys
- **description:** Are you ready to eliminate manual work and automate the staff key routine? Let's discuss how LivionKey can streamline your everyday operations.