# The Command Center for All Your Physical Keys

**LivionKey Register**

Manage every key, contract, and handover in one secure system. Simplify daily operations, reduce manual work, and maintain full control across all your sites.

[Ask about solutions](https://livionkey.com/contact-us.md#contact:interest=LivionKey+Register)

## Metadata
- **Language:** en
- **Source page:** https://livionkey.com/livionkey-register
- **Markdown endpoint:** https://livionkey.com/livionkey-register.md
- **Meta title:** LivionKey Register - Digital Key Management Software | Livion
- **Meta description:** Transform your key management from spreadsheets into a secure digital system. Track every key, automate contracts, and maintain a perfect audit trail.

## Why Teams Choose on LivionKey Register?

Take control of every key with a digital platform built for visibility, structure, and automation.

- **Total Oversight & Accountability:** Track every key and handover in real time. Digital signatures and full audit trails ensure transparency and compliance.
- **Scalable Structure for Any Organization:** Adapt to any organization structure — from one site to hundreds. Delegate locally while keeping full central control.
- **Smart Automation & Integration:** Automate reminders, contracts, and notifications. Connect seamlessly with LivionKey smart cabinets for hybrid key management.
- **Callout:** Simple by design — LivionKey Register delivers enterprise-grade control without the complexity.

## Who It's For & Use Cases

LivionKey Register is built for any organization where key control is critical.

- **Real Estate & Property Management:** For residential and commercial portfolios. ([View industry page](https://livionkey.com/industries/property-management-solutions.md))
- **Cities and Municipalities:** For managing public properties and spaces. ([View industry page](https://livionkey.com/industries/municipal-key-management.md))
- **Healthcare:** For hospitals, health centers, and home care. ([View industry page](https://livionkey.com/industries/healthcare-key-management.md))
- **Locksmiths:** For 24/7 key management and customer service. ([View industry page](https://livionkey.com/industries/locksmith-solutions.md))

## How It Works: Simple Steps, Powerful Control

### Administrator Flow
Create a Contract in Seconds
1. **Select Key(s):** Choose one or more keys from your digital inventory.
2. **Create Contract:** Define the recipient and the valid access period.
3. **Set Terms:** Attach your terms and conditions for acceptance.
4. **Send Link:** The recipient instantly receives a secure link via SMS or email to sign the contract.

### Recipient Flow
Secure & Professional Handover
1. **Receive Link:** Get an SMS/email with a link to the key contract.
2. **Review & Agree:** Read the contract details and agree to the terms.
3. **Sign Digitally:** Provide a secure signature on their smartphone.
4. **Receive Key:** Pick up the physical key from your staff. The process is logged and confirmed.

## Core Features: Everything You Need to Take Control

### Management & Control
- **Organizational Hierarchy:** Structure your operations by country, region, or department for granular access control.
- **Bulk Import/Export:** Easily migrate your existing buildings, keys, contracts and contacts data via Excel or CSV.
- **User & Role Management:** Add unlimited users and assign specific roles and permissions to empower your team securely.

### Automation & Communication
- **Custom Notification Engine:** Tailor every SMS and email template for a dozen unique events, like 'Contract starting soon' or 'Key return overdue'.
- **Lifecycle Alerts:** Send notifications to recipients, administrators, or both at every stage of the contract.
- **Automated Reminders:** Set custom intervals for overdue key reminders to ensure timely returns.

### Security & Compliance
- **Terms & Conditions:** Require users to agree to your terms before signing a contract.
- **Digital Signatures:** Capture strong proof of handover with on-screen signatures or strong identification like bankID or other digital IDs.
- **Full Audit Trail:** Maintain an unchangeable event history for every key and contract.

## Start Manual, Go Automated Anytime

Start with the Register, Add Automation When You're Ready.

- LivionKey Register is the core of our key management ecosystem. Use it today for all your manual key handovers.
- When you're ready to automate, LivionKey Register connects seamlessly with LivionKey Smart Key Cabinets — so you can manage both manual and automated handovers in one connected system:
- Keys can be handed over in the office, collected from a cabinet, or returned to either — all tracked and logged automatically.
- **This hybrid approach gives you unparalleled operational flexibility to handle any situation.**
- **LivionKey30:** 30-locker smart key cabinet for Physical Keys. ([Explore LivionKey30](https://livionkey.com/livionkey30.md))
- **LivionKey20:** 20-locker smart key cabinet for iLOQ S5 Systems. ([Explore LivionKey20](https://livionkey.com/livionkey20.md))

## Flexible Pricing That Scales With You

Our pricing model is designed to be fair, transparent, and cost-effective. We work with you to create a plan that aligns with your actual usage and the value you receive. Billing is be based on your resources or operations.

- Number of keys
- Number of buildings
- Monthly handovers
- [Request a Custom Quote](https://livionkey.com/contact-us.md#contact:interest=LivionKey+Register)

## FAQ

Your questions, answered.

1. **How is this better than an Excel spreadsheet?** The Register provides a secure, multi-user platform with automated contracts, digital signatures, a full audit trail, and automated notifications—eliminating human error and providing accountability that a spreadsheet cannot.
2. **Can we import our existing key data?** Yes. You can use our bulk import feature to transfer your data via a Excel or CSV file, making setup fast and easy.
3. **Does it work on mobile devices?** Absolutely. LivionKey Register features a responsive design that works flawlessly on any PC, Mac, tablet, or smartphone.
4. **How secure is the platform and the data?** Security is our priority. The platform is built on Google Cloud, supports Two-Factor Authentication, and uses Google Cloud Identity for user protection.
5. **We already use LivionKey smart cabinets. How does this integrate?** The Register is the perfect extension. It gives you a unified dashboard to manage both automated handovers from your cabinets and manual handovers from your office, all within the same system.

## Ready to Transform Your Key Management?

See firsthand how LivionKey Register can transform your operations.

- [Ask about solutions](https://livionkey.com/contact-us.md#contact:interest=LivionKey+Register)
- [Watch Tutorials](https://livionkey.com/livionkey30/tutorials.md)